The best expense tracker for a bookkeeper depends on one question: do you need the tool to publish receipts into each client's QuickBooks Online or Xero for you, or do you need clean rows per client that you import yourself? For publishing, look at Dext or AutoEntry. For rows you import, Slipsheet does the job at a lower price.
Both are fair answers. Publishing tools do more of the work and cost more. A rows tool does less, costs less and leaves the import step to you. Below is what each costs at real volumes and a worked month for a three-client practice.
What it costs at real volumes
Each column uses the smallest plan that covers the volume, at the prices each vendor lists. AutoEntry charges in credits, and an expense receipt is 1 credit (AutoEntry pricing, read October 21, 2026, excluding VAT). Dext's entry plan is $302.50 a year, which works out to $25.21 a month, for 250 documents a month (Dext pricing, read October 20, 2026). We did not capture Dext prices above 250 documents, so check their page for higher volumes.
| Receipts a month | Slipsheet | AutoEntry | Dext |
|---|---|---|---|
| 48 | $5 (Starter) | $13 (Bronze, 50 credits) | $25.21 (entry plan, billed annually) |
| 150 | $5 (Starter) | $46 (Gold, 200 credits) | $25.21 (entry plan, billed annually) |
| 250 | $5 (Starter) | $103 (Platinum, 500 credits) | $25.21 (entry plan, billed annually) |
| 600 | $12 (Pro) | $298 (Diamond, 1,500 credits) | Check their page |
| 1,500 | $12 (Pro) | $298 (Diamond, 1,500 credits) | Check their page |
The higher prices buy real things. AutoEntry and Dext publish documents into accounting software, and both can pull line items from invoices. AutoEntry counts invoices with line items as 2 credits and bank or credit card statements as 3 credits per page. AutoEntry also lists unlimited users and unlimited clients for accountants and bookkeepers on every plan, and unused credits keep for up to 90 days. For a practice that would otherwise key all of that in, those prices can be a fair trade.
A worked month: three clients, one export
Here is how the rows approach works in practice. This is example data: one month (September 2026) of receipts for three made-up clients, 48 receipts in total, in a single Slipsheet export sorted by client_tag.
| date | merchant | total_amount | currency | tax_amount | category | client_tag | notes | file_name |
|---|---|---|---|---|---|---|---|---|
| 2026-09-04 | Amazon | 145.79 | USD | 12.34 | Office | harbor-dental | harb_04.jpg | |
| 2026-09-04 | Amazon | 150.83 | USD | 12.77 | Office | harbor-dental | harb_08.jpg | |
| 2026-09-01 | Harbor Freight | 398.72 | USD | 33.76 | Tools | lopez-landscaping | lope_03.jpg | |
| 2026-09-03 | Harbor Freight | 186.29 | USD | 15.77 | Tools | lopez-landscaping | lope_04.jpg | |
| 2026-09-06 | Adobe | 300.05 | USD | 0.00 | Software | nova-studio | nova_01.jpg | |
| 2026-09-07 | Adobe | 225.24 | USD | 0.00 | Software | nova-studio | nova_02.jpg |
Summing by client_tag gives each client's month:
| client_tag | receipts | total_amount | tax_amount |
|---|---|---|---|
| harbor-dental | 14 | 2,330.75 | 187.05 |
| lopez-landscaping | 22 | 4,534.14 | 383.88 |
| nova-studio | 12 | 1,897.14 | 64.52 |
| all clients | 48 | 8,762.03 | 635.45 |
The bookkeeper's step is short. Filter or pivot the CSV on client_tag, then import each client's slice into that client's books as a CSV. The tax_amount column stays separate, so you can check it before you post anything. file_name points back to the original receipt if a client asks about a line.
For the full routine of collecting, tagging and splitting receipts across clients, see how to manage receipts for multiple clients.
When to pay more: Dext or AutoEntry
- You want receipts and invoices published straight into each client's QuickBooks Online or Xero. Dext also lists Sage.
- You need line items pulled from invoices, or data extracted from bank statements.
- Several people at your practice handle documents for many clients at once.
For a side by side look at one of them, read our Dext vs Slipsheet comparison.
When rows are enough: Slipsheet
- You are happy to import a CSV into QuickBooks Online or Xero yourself.
- Most of what clients send is receipts, not invoices with line items or bank statements.
- You want one simple monthly step at a low, flat price.
What Slipsheet does, exactly:
- Capture: upload JPG, PNG, HEIC or PDF receipts in your browser. On paid plans, clients or you can forward receipt emails. There is no in-app camera.
- Export: one CSV, slipsheet-YYYYMMDD.csv, with nine columns: date, merchant, total_amount, currency, tax_amount, category, client_tag, notes and file_name.
- Clients: the client_tag column. There are no separate client workspaces, client logins or approval steps.
- Accounting software: QuickBooks Online and Xero by CSV import only.
- Spreadsheets: Google Sheets sync on Pro. Excel and Microsoft 365 connections are listed as coming soon. Today you can open the CSV in Excel.
- Plans: Starter $5 a month for 250 receipts, Pro $12 a month for 1,500. 14-day trial, no card.
If your clients are on QuickBooks, our QuickBooks receipt scanner alternative walks through the import. Or start a Slipsheet trial and run one client's month through it.
Frequently asked questions
What is the best expense tracker for bookkeepers?
It depends on where the data has to end up. If you want receipts published straight into each client's QuickBooks Online or Xero, a tool like Dext or AutoEntry does that. If clean rows per client that you import yourself are enough, Slipsheet does that job for less.
Does Slipsheet publish to QuickBooks or Xero?
No. Slipsheet has no direct connection to QuickBooks Online or Xero. It exports one CSV with nine columns, including client_tag, and you import each client's rows into their books yourself. Google Sheets sync is available on Pro. Excel and Microsoft 365 connections are listed as coming soon.
How do I keep several clients' receipts apart in Slipsheet?
Tag each receipt with the client in the client_tag column. At month end, export the CSV, filter or pivot on client_tag, and import each client's slice into that client's books. Slipsheet does not have separate client workspaces or client logins, so the tag is what keeps clients apart.
How much does Slipsheet cost for a bookkeeper?
Starter is $5 a month for 250 receipts across all your clients. Pro is $12 a month for 1,500 receipts and adds Google Sheets sync. Both start with a 14-day free trial, no card needed. Email forwarding of receipts is included on paid plans.